The Bush School COVID-19

Message From The Dean

Updated: Thursday, May 21, 2020, 12:38 a.m. CDT
IMPORTANT -- Bush School COVID-19 Guidance #10


Howdy – I hope this note finds you and your families happy, healthy, and finding new ways to enjoy your time together! As you know, TAMU HR issued their phased Return to Campus (RTC) plan last Friday. We have also made it accessible through a button in the “Important Links” section of the COVID-19 page of our Bush School website. After talking with the Provost and the TAMU HR Director to let them know our planned way ahead, there are a couple of things in that guidance I’d like to highlight and some specific guidance I’ll offer for Bush School faculty and staff.


  1. The RTC plan includes a list of the conditions the Center for Disease Control and Prevention uses to define High Risk populations. Those of you who have one or more of these conditions may not feel comfortable coming back to campus as soon as others might. The same thing applies to any of you who are living with, or providing first person care for, someone in the high risk group. I completely understand that and we will do everything practical to find the right accommodation to fit your situation. If you’re pregnant, you may have the same concerns as those in the high risk group. Again, we’ll figure out the right accommodation for you. If, after reading the rest of this note, you feel you need an additional accommodation for any of these reasons, please let your unit head know, or reach out to our HR Liaison, Jeanne Andreski, and let her know.
  2. Phase I of the RTC plan, which runs through the end of May, allows up to 25% of our faculty and staff, but only those identified as “mission essential,” to return to campus. All those who are required to be in the Allen Building for any specific task have already been identified and are working there occasionally. We won’t come anywhere near the allowed 25%.
  3. That leads me to the primary point of this note. Our focus in the Bush School over the summer will be to do everything we can to keep each of you healthy so we can return to the Allen Building, and whatever the new normal might be, for the Fall semester. Continuing to honor social distancing, minimizing gatherings of any type, working from home, and conducting virtual meetings will remain the norm. During Phase 2 (the month of June), we will continue to limit the number of people allowed back in the building for anything other than truly essential activities, and picking up/dropping off necessary materials. The same will be true of the first half of Phase 3 (1-31 July). Every Bush School faculty and staff member can consider your home an approved alternate work location through 1 August.
  4. Understandably, there are some people who would prefer to come in to work rather than continue working from home. The ongoing building project makes that difficult to accommodate in large numbers. Some of you identified a requirement for summer workspace before all this started. If you did so, Brandon Morgan has already identified space for your use and you should know where that space is located. If not, please send Brandon a note and he can let you know where it is. Some folks’ offices were not impacted by the construction and are still available to them. Others have already moved into their new office space in the areas not impacted by the construction. But most of you will likely not have office space available to you until after the 1st of August, although Brandon will notify you as soon as your future office is available and construction is complete in that part of the building. I will meet with unit heads and the DHs sometime in the next two weeks to consider Bush School guidance for Phase 2. If you have an office available to you in the Allen Building or the PCC, believe you can be more effective working in the office versus working at home, or feel you need to be in the office at least part-time to accomplish things you need to complete this summer, please let your unit head know so we can include that in our discussion for Phase 2 … and then Phase 3. Ensuring your department/unit head knows any concerns you may have about returning to work in August and beyond will allow us to look at the accomodations that make sense early enough that we aren’t scrambling as classes are starting. This includes GARs, GANTS and Student Workers. You’ll all hear more on this subject over the summer.


I know there are going to be more and more questions about Fall classes, face-to-face vs. online vs. at-distance delivery, distancing/protection practices on campus and in classrooms, etc. While the RTC plan talks through some of these things, there is a lot of planning underway that will undoubtedly add to, or change, the RTC guidance. I’ll keep you posted as we receive it.

I’ll plan to continue the monthly Staff Updates on Zoom and will schedule a mid-June and mid-July open forum on Zoom for any faculty members who would like to hear the latest, ask questions, or offer recommendations. I’ll also schedule Zoom sessions in June and July for interested second-year students to get an update on the latest planning details and ask any questions they might have. If you have any questions or concerns in the interim, please feel free to send me an email or call/text me at (979) 218-2665.

Congratulations on completing a great, and challenging, semester in style! Please enjoy your summer. All the best!

r/mark



Important Links

President Young released a statement on plans for in-person fall semester:
‣ Fall semester classes will begin Aug. 19.
‣ We will have enhanced methods of cleaning & disinfecting on campus.
‣ Students will not be required to return to campus after Thanksgiving.
‣ We will have hybrid classes, in which some students are in-person while others participate remotely.
‣ We will continue to practice physical distancing protocols on campus.
‣ Final exams will be online.

The Texas A&M Division of Human Resources and Organizational Effectiveness has developed a three-phase return-to-campus plan. The plan intentionally takes a phased approach so that we can learn from small, incremental movements towards a full return to work on campus.


Online How to Resources

Zoom (Video Conferencing)

Update Zoom Client/Secure Classroom
Update Zoom client to the latest version
Best practices for securing a classroom in Zoom


"Zoombombing"
How to keep unwanted guest out of your meeting


Recording a zoom class/meeting
1. When in a meeting, click the Record icon
2. To access recording links, navigate to zoom.us/recording in your browser. You will be prompted to enter your login credentials if you are not logged into your ZOOM account.
3. Press the Share icon next to the recording you would like to distribute. You can update the sharing settings and distribute them using the provided link.

NOTE: If you want to record a session for subsequent semesters, make sure you adjust your recording settings to ensure FERPA compliance with respect to capturing and displaying student's names and identifying video. Recommended settings can be found at Zoom recording for subsequent semesters - FERPA compliant instructions on the keepteaching.tamu.edu website.

Work From Home Work From Home FAQ Keep Teaching Online TAMU Email Outlook Setup Google Drive Google Classroom eCampus Filex (File Sharing) VPN (access of onsite resources) Mapping Network Drives COVID-19 FAQ International Students FAQ

Governor Abbott has issued Executive Orders and guidelines to expand openings of certain businesses and activities in Texas. Please visit the Governor's Strike Force to Open Texas website for more information.

To apply for the emergency aid offered by Texas A&M University, visit the Texas A&M emergency aid webpage, click on the box that best represents your situation, and follow the prompts/instructions. The university Financial Aid office has staff members reviewing every application that comes in and while they cannot guarantee "free" money to everyone, they are doing all they can to assist.

If you are feeling ill, make an appointment with your healthcare provider. Students can make an appointment at Student Health Services by visiting the website or by calling (979) 458-8250.

Please do not show up at a clinic, urgent care or other healthcare facility without calling first. Your provider may need to take special measures to protect other people in the clinic. Telemedicine may also be available, enabling you to consult a provider from home.

Check with your health insurance provider. If you are a student enrolled in the TAMU Student Health Insurance plan, MD Live is available for you (a medical visit copay applies). If you have symptoms such as a cough, fever, or other respiratory problems, contact your primary care doctor first.

Do not go to an emergency room. Emergency rooms need to be able to serve those with the most critical needs.

Practice social distancing. Stay indoors and avoid contact with others, just as you would with the flu. Those with contagious diseases should stay home from work or school until they are well. People with fever, cough and respiratory issues should seek immediate medical attention.

If you work with financial information, student records or other confidential information, please encrypt all data, files and email messages you use from home. Visit Encryption, for more information.

Situations like these are prime opportunities for phishing. Please forward suspicious emails to helpdesk@tamu.edu.

If you use Windows, you may be able to use Remote Desktop to access your work computer. Contact your department’s IT technician for more information about accessing your files and computer resources from home.

Update your contact information in Workday in case you need to be contacted at home.


Bush School IT Support

  • Phone: (979) 458-3310
  • Phone hours 8-7:30pm
  • Email Bush School IT

  • Important Links

    President Young released a statement on plans for in-person fall semester:
    ‣ Fall semester classes will begin Aug. 19.
    ‣ We will have enhanced methods of cleaning & disinfecting on campus.
    ‣ Students will not be required to return to campus after Thanksgiving.
    ‣ We will have hybrid classes, in which some students are in-person while others participate remotely.
    ‣ We will continue to practice physical distancing protocols on campus.
    ‣ Final exams will be online.

    The Texas A&M Division of Human Resources and Organizational Effectiveness has developed a three-phase return-to-campus plan. The plan intentionally takes a phased approach so that we can learn from small, incremental movements towards a full return to work on campus.


    Online How to Resources

    Zoom (Video Conferencing)

    Update Zoom Client/Secure Classroom
    Update Zoom client to the latest version
    Best practices for securing a classroom in Zoom


    "Zoombombing"
    How to keep unwanted guest out of your meeting


    Recording a zoom class/meeting
    1. When in a meeting, click the Record icon
    2. To access recording links, navigate to zoom.us/recording in your browser. You will be prompted to enter your login credentials if you are not logged into your ZOOM account.
    3. Press the Share icon next to the recording you would like to distribute. You can update the sharing settings and distribute them using the provided link.

    NOTE: If you want to record a session for subsequent semesters, make sure you adjust your recording settings to ensure FERPA compliance with respect to capturing and displaying student's names and identifying video. Recommended settings can be found at Zoom recording for subsequent semesters - FERPA compliant instructions on the keepteaching.tamu.edu website.

    Work From Home Work From Home FAQ Keep Teaching Online TAMU Email Outlook Setup Google Drive Google Classroom eCampus Filex (File Sharing) VPN (access of onsite resources) Mapping Network Drives COVID-19 FAQ International Students FAQ

    Governor Abbott has issued Executive Orders and guidelines to expand openings of certain businesses and activities in Texas. Please visit the Governor's Strike Force to Open Texas website for more information.

    To apply for the emergency aid offered by Texas A&M University, visit the Texas A&M emergency aid webpage, click on the box that best represents your situation, and follow the prompts/instructions. The university Financial Aid office has staff members reviewing every application that comes in and while they cannot guarantee "free" money to everyone, they are doing all they can to assist.

    If you are feeling ill, make an appointment with your healthcare provider. Students can make an appointment at Student Health Services by visiting the website or by calling (979) 458-8250.

    Please do not show up at a clinic, urgent care or other healthcare facility without calling first. Your provider may need to take special measures to protect other people in the clinic. Telemedicine may also be available, enabling you to consult a provider from home.

    Check with your health insurance provider. If you are a student enrolled in the TAMU Student Health Insurance plan, MD Live is available for you (a medical visit copay applies). If you have symptoms such as a cough, fever, or other respiratory problems, contact your primary care doctor first.

    Do not go to an emergency room. Emergency rooms need to be able to serve those with the most critical needs.

    Practice social distancing. Stay indoors and avoid contact with others, just as you would with the flu. Those with contagious diseases should stay home from work or school until they are well. People with fever, cough and respiratory issues should seek immediate medical attention.

    If you work with financial information, student records or other confidential information, please encrypt all data, files and email messages you use from home. Visit Encryption, for more information.

    Situations like these are prime opportunities for phishing. Please forward suspicious emails to helpdesk@tamu.edu.

    If you use Windows, you may be able to use Remote Desktop to access your work computer. Contact your department’s IT technician for more information about accessing your files and computer resources from home.

    Update your contact information in Workday in case you need to be contacted at home.


    Bush School IT Support

  • Phone: (979) 458-3310
  • Phone hours 8-7:30pm
  • Email Bush School IT