COVID-19 Policies, Procedures, and Guidelines

Virtual Capabilities

Utilize technology (Zoom, Skype, etc.) to collaborate instead of meeting in-person

• PowerPoint content and live camera feed can be shared from a single laptop.
• Allows for one-button recording on the local device.
• Allows guest speakers to attend virtually.

Requirements for Event Organizers

Ensure adherence to maximum room capacity, physical distancing, and seating requirements.

• Ensure all attendees are wearing face coverings when on campus.
• Ensure all attendees certify that they are not exhibiting symptoms associated with COVID-19 or have been in close contact with an individual that is showing symptoms or has tested positive for COVID-19.

Maximum Room Capacities (Updated)

Lecture Style

• Frymire Auditorium: 199 people
• Hagler Auditorium: 98 people
• Lobby: 199 people
• PDR: 24 people
• 1011B: 24 people
• 1011C: 56 people
• Green Room & Green Room Hallway: Not available/1 person

Banquet Style (3 people per table)

• PDR: 30 people
• 1011B: 30 people
• 1011C: 75 people

Additional Policies

• Entry and exit from event spaces will be labeled with an entry point and exit point from each room to create the proper social distancing.
• Tables should not be covered in tablecloths and should be cleaned before and after each event.
• Plated meals and open receptions will no be permitted at this time.
• Catered food and drink should be pre-packaged and adhere to the strict food handling restrictions that are in place. The best method for food delivery is individual portions packaged in to-go containers. Bottled and canned drinks only, no common drink stations are allowed.
  • Approved caterers: Chartwells and Hilton
• To safely clean and prepare rooms for the next meeting, APCC requires 120 minutes between scheduled events.
• Alcohol Service will not be permitted at this time.